Alcoholics’s Anonymous – Area 75
9:00 a.m. Sunday, January 21, 2007
Agenda Planning Meeting
Madison Senior Center
Madison WI
MINUTES
AGENDA PLANNING MEETING
OFFICERS PRESENT: John B, Area Chairperson; Kathy W, Alternate Chairperson; George P, Delegate, Stu E, Alternate Delegate/Literature Chair; Nancy B, Secretary; Mark C, Alternate Secretary; Nancy H, Treasurer; Cynthia H, Alternate Treasurer
STANDING COMMITTEE CHAIRPERSON PRESENT: Nancy G, Grapevine Chair; Tom M, BTG Chair; Marty S, Corrections Chair; Cheryl MJ, CPC Chair; Matt Z, PI Chair; Chris C, Treatment Chair; John W, Special Needs Chair; Nancy S, Archivist; Howard P, Conf. Adv. Com. Chair; George D, Registrar
DCM’S PRESENT: D2-Denise E; D3-Jim K, Mary S (Alt); D4-Nick S; D6 –Fred K; D7 Alt; D8-Darryl S; D10-Patrick F; D12-Annette D (Alt); D13-Kane B; D15 Greg H; D16-Randy R; D17-Linda N, Neal S (Alt); D19-Libby K; D20- Doreen H; D24-JDO; D25-Jaye S; D28-Ken N; D29-Gary E; D30-Joel B; D31-Charlie E; D32-Chris E; D34-Todd U; D36-Barb W (Alt); D37- Jeannie P
GSR’S & DISTRICT COMMITTEE CHAIRPERSONS PRESENT: D2-Sara J, Ron K, Darrel H; D3-Marv S, Tony B, Tom R, Dave N, Larry A; D6-John H; D7-Mike R, Sue L, Lynn K; D8-Sheri P, Kenneth W, Anita O; D10-Ricardo P, Russell J, Arturo H, Jose C, Julian G; D11-Don K; D12-Mary R, Betty W, Maury B; D13-Donna F, Rick S; D16-Theresa W, Ken Y; D17- Sam M, James R, Darrel S, Dale K; D20-Sunshine G, John S; D25-Jeff Z, Jon W, Marian B, George B; D28-Gregory L;D29-Dennis D; D32-Kurt B, Cheryl S, Bill S; D34-Jerry M, LeAnn U; D36-Pete W; D37-Sandy S, Mike M;
OTHERS PRESENT: Past Delegates: John B, Joan J, Ken G, Leo M, Nancy G; Fall 2006 Conf Chair: Mike S; Spring 2008 Conf Chair: Ruth G; Fall 2008 Conf Chair: Annette D; Dave D, D.O, Katie G, Don K, Dolly H, Howard P, Tom W, Tim W, Terry R, Henry S, Chris B, Corrinne V, Mike B, Tami R, Edween R, Ounah P, Daniel R, Diane P, Bob H, Cheryl P, Leo F, Jim DB, Toni M, Bob S, Rich Z,
John B, Area Chairperson, opened the meeting with a moment of silence, followed by The Serenity prayer.
Stu E, Alternate Delegate/Literature Chair, read the Twelve Concepts.
Nancy B, Area Secretary, took Roll Call.
Secretaries Report – Nancy B reviewed the minutes from the fall conference:
The financial report was reviewed by Area Treasurer Nancy H. Area elections took place – voting results are contained in the minutes. Area Minutes: Reminder: that area minutes from the area meetings are available on the area website, www.area75.org. Anyone interested in being included on distribution list for area minutes should provide me with a valid e-mail address or mailing address. Also, anyone currently receiving a mailed copy of the minutes that do have an e-mail address should submit their e-mail address to me so this can be switched over. This will save the area in printing and mailing costs. Reminder: Anyone making a report at area meetings is required by assembly action to submit a written report to the area secretary. The preferred method would be electronic or a typed report. Area Forms: Area forms are available on the area website. I’d like to draw your attention to the newly posted District Committee Information Form. This form should be completed by all districts to update the areas records. Please return completed forms to the area registrar, George D. The function of this form will be to aid in opening the lines of communication between area chairs and district chairs, note this information is not being supplied to GSO, it is only for area communication purposes. (See attached form)
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Area 75 District _____ Committee Information Form |
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Please insert Names, addresses, phone numbers and Emails if available |
DATE_____________________ Page 1 |
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CHAIR POSITION |
INFORMATION |
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DCM |
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DISTRICT COMMITTEE |
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MEMBER |
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ALTERNATE |
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DCM or LCM |
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SECRETARY |
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TREASURER |
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ARCHIVES |
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BRIDGING the GAP |
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CORRECTIONS |
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COOPERATION with the |
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PROFESSIONAL |
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COMMUNITY |
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Area 75 District _____ Committee Information Form |
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DATE_____________________ Page 2 |
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CHAIR POSITION |
INFORMATION |
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GRAPEVINE |
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TREATMENT |
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LITERATURE |
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PUBLIC INFORMATION |
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SPECIAL NEEDS |
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Please insert Names, addresses, phone numbers and Emails if available |
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MEETING DAY & TIME |
LOCATION & ADDRESS OF MEETING |
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Treasurer’s Report: Nancy H. In 2006 approximately 786 contributions to the area were received from 398 groups, individuals and districts. This represents about one third of the groups registered in area 75.
Twelve groups and districts contributed to the Count-on-Us fund plus two collections were made at area assemblies. $259.57 was carried forward from 2005 and $1367.22 was received during the year.
Forty groups, districts and individuals contributed about 67 times to the Rainbow fund. $1135.86 was carried forward from 2005 and $3672.76 was received during the year.
The translation equipment purchased in 2003 is being depreciated at a rate of 10% per year. When the depreciation amount equals the cost of the equipment it will be removed from the balance sheet. Since 2006 was the first year that any depreciation occurred $586.95 was charged to depreciation. The finance committee is investigation whether the depreciation can occur at a faster rate.
This is the first year the Rainbow and Count-on-Us funds are shown on the balance sheet. The corrections and Grapevine committee chairs use these special funds for literature purchases for institutions.
Acknowledgements have been sent to all groups who contributed to the area when address information was received. We wish to thank groups who sent a self addressed stamped envelope saving the area the expense of an envelope and stamp. The contribution form is available on the area website www.area75.org. This form should be sent in with all contributions made to the area.
Three past treasures, as required by assembly action, performed an audit for 2006.
Balance Sheet for December 31, 2006
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ASSETS |
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Current Assets |
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Cash in Checking-M&I |
1,699.97 |
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Prudent Reserve-M&I |
4,000.00 |
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Cash-Count On Us |
556.84 |
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Cash - Rainbow Can |
1,315.03 |
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A/R-Conference Seed Money |
1,000.00 |
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Equipment |
1,467.37 |
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Equipment Depreciation |
<586.95> |
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Total Current Assets |
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9,452.26 |
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Total Assets |
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9,452.26 |
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LIABILITIES AND CAPITAL |
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Current Liabilities |
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Total Current Liabilities |
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0.00 |
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Total Liabilities |
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0.00 |
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Capital |
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Retained Earnings |
8,853.88 |
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Net Income |
598.38 |
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Total Capital |
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9,452.26 |
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Total Liabilities & Capital |
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9,452.26 |
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Budget vs. Actual December 31, 2006
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Office/Committee |
2006 Actual YTD |
2006 Total Budget |
2006 Variance YTD |
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Overhead |
$2,991.54 |
$2,958.00 |
(33.54) |
-1.13% |
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Delegate |
$3,375.18 |
$3,064.00 |
(311.18) |
-10.16% |
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Alt. Delegate/Lit. |
$1,293.09 |
$1,318.00 |
24.91 |
1.89% |
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Chair |
$564.35 |
$1,538.26 |
973.91 |
63.31% |
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Secretary |
$1,855.53 |
$1,615.00 |
(240.53) |
-14.89% |
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Treasurer |
$1,390.33 |
$1,442.00 |
51.67 |
3.58% |
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BTG |
$2,569.19 |
$2,836.28 |
267.09 |
9.42% |
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CPC |
$2,063.98 |
$2,064.00 |
0.02 |
0.00% |
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Corrections |
$763.49 |
$870.00 |
106.51 |
12.24% |
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Grapevine |
$1,572.45 |
$1,766.00 |
193.55 |
10.96% |
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Public Info. |
$1,380.93 |
$1,393.00 |
12.07 |
0.87% |
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Treatment |
$876.07 |
$890.00 |
13.93 |
1.57% |
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Spcl. Needs |
$251.91 |
$1,519.00 |
1,267.09 |
83.42% |
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Archives |
$4,160.76 |
$4,040.00 |
(120.76) |
-2.99% |
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Alt. Chair |
$490.25 |
$405.00 |
(85.25) |
-21.05% |
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Alt. Secretary |
$443.31 |
$474.87 |
31.56 |
6.65% |
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Alt. Treasurer |
$179.23 |
$481.00 |
301.77 |
62.74% |
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TOTAL |
$26,221.59 |
$28,674.41 |
2,452.82 |
8.55% |
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Income Statement as of December 31, 2006
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Current |
Current |
Year
to Date |
Year
to Date |
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Revenues |
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Group Donations |
1,455.79 |
1,831.50 |
20,177.02 |
18,150.81 |
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Conference Proceeds |
0.00 |
0.00 |
5,371.47 |
2,085.22 |
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Other Income |
0.00 |
31.53 |
41.56 |
70.60 |
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Total Revenues |
1,455.79 |
1,863.03 |
25,590.05 |
20,306.63 |
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Expenses |
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Bank Charges |
(11.50) |
0.00 |
158.50 |
12.50 |
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Conference Loss |
0.00 |
1,210.40 |
170.74 |
1,210.40 |
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Conference Booth Fee |
0.00 |
0.00 |
450.00 |
0.00 |
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GSO Fees |
0.00 |
0.00 |
1,200.00 |
800.00 |
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Literature |
0.00 |
0.00 |
453.87 |
650.90 |
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Lodging |
587.22 |
768.62 |
5,014.43 |
2,437.56 |
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Meals |
83.00 |
108.50 |
1,506.60 |
632.50 |
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Mileage |
752.71 |
1,593.07 |
7,933.88 |
6,292.23 |
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Misc/Office Expense |
211.28 |
146.83 |
1,132.42 |
1,816.86 |
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Postage |
175.62 |
74.23 |
1,206.66 |
1,206.79 |
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Printing/Copies |
526.61 |
183.12 |
2,017.47 |
1,971.37 |
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Registration Fees |
48.00 |
57.00 |
662.00 |
420.00 |
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Rent |
517.50 |
420.00 |
2,077.50 |
1,980.00 |
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Archives Rent |
0.00 |
0.00 |
1,200.00 |
600.00 |
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Telephone |
0.00 |
0.00 |
0.00 |
0.50 |
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Web Site |
0.00 |
0.00 |
71.40 |
71.40 |
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Travel-Airfare |
0.00 |
0.00 |
966.12 |
265.75 |
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Total Expenses |
2,890.44 |
4,561.77 |
26,221.59 |
20,368.76 |
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Net Income |
(1,434.65) |
(2,698.74) |
(631.54) |
(62.13) |
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Group Donations - Rainbow |
309.32 |
0.00 |
4,753.62 |
0.00 |
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Group Donations - Count On Us |
0.00 |
0.00 |
1,626.79 |
0.00 |
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Other Expenses |
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Depreciation |
586.95 |
0.00 |
586.95 |
0.00 |
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Literature - Rainbow |
0.00 |
0.00 |
3,493.59 |
0.00 |
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Literature - COU |
149.95 |
0.00 |
1,069.95 |
0.00 |
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Approved Budget for 2007
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Office/Committee |
2007 Total Budget |
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Overhead |
$2,968.00 |
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Delegate |
$3,884.00 |
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Alt. Delegate/Lit. |
$1,752.10 |
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Chair |
$1,399.00 |
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Secretary |
$1,649.00 |
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Treasurer |
$1,422.00 |
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BTG |
$2,859.00 |
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CPC |
$1,794.00 |
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Corrections |
$1,565.00 |
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Grapevine |
$1,700.00 |
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Public Info. |
$1,239.00 |
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Treatment |
$954.00 |
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Spcl. Needs |
$1,222.00 |
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Archivist |
$3,575.00 |
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Alt. Chair |
$676.50 |
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Alt. Secretary |
$320.00 |
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Alt. Treasurer |
$466.00 |
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Archives Chair |
$698.50 |
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TOTAL |
$30,143.10 |
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Vote on the Budget first as presented by the Budget Committee.
Motion voted: 31 for 3 against motion carried. Minority opinion was expressed and no motion for re-vote.
Workshop for BTG chair 800: breakdown: 200 lodging 75 meals 25 registration 500 airfare Motion voted: 26 for 8 against motion carried.
McHenry fest cost to show archives: Nancy S. shared experience with last visit to McHenry.. Northern Ill was already set up… No motion to approve, this part of Budget..
Chairperson’s Report: Good afternoon. My name is John B and I’m an alcoholic. For the next two years you have granted me the privilege to serve as your Area chairperson. I would like to begin by thanking our past Area 75 chairperson, Howard P, for the fine job he did during his rotation and I only hope that I’m able to do as well over the next two years.
My first task after the elections was to select our Area standing committee chairpersons from the resumes that were passed on to me. I am hopeful that these trusted servants will serve our area well over the next two years and would ask that they attempt to identify their successors as they carry out the duties of their position. It is my hope that the next area chairperson has as many resumes to choose from as I did.
The one position left unfilled at this time is that of Archives chair. If you have an interest in what the duties and responsibilities of the position are, please see myself or Nancy S for details.
I continue to receive the minutes from the various district meetings throughout Area 75 and enjoy reading them. I would ask that district that is not currently sharing the minutes from their meetings to please consider doing so. I would ask that you not only copy the Area officers and standing committee chairs, but to please consider your neighboring districts as well. When serving as DCM I found this open line of communication with neighboring districts to be quite valuable in avoiding duplication of efforts and conflicting dates for events within our respective districts.
I am available to attend district meetings and events within the area if you would like. I’m here to serve the Area in whatever capacity I able to for the next two years. All you need to do is ask… If you have a question and I don’t know the answer, I will do my best to find out and get back to you in a timely fashion. If you have a suggestion as to how to better run the meeting and how to reach a greater percentage of our fellowship, I’m all ears as the saying goes. Feel free to contact me in person, by phone (262-538-3829) or by email (jbaddaker@earthlink.net).
In Service,
John B – Area 75 Chairperson 2007-2008
Delegate’s report: – George P Good day and thank you for the privilege of serving as your delegate!
The theme of the Fifty-Seventh Annual meeting of the General Service Conference of Alcoholics Anonymous is “Our 12th Step Responsibility – Are We Going to Any length?” It will be held at the Crowne Plaza Times Square Hotel April 22-28 in New York, New York.
My “buddy” for the Conference is Jorge F. of Rhode Island. I have been assigned to the Finance Committee. I look forward to taking on the challenges that work with this committee will most certainly involve.
I will have to give an “Area Highlights” report at the Conference that needs to last no more than two minutes or I’ll get “dinged”. I have asked some of the past committee chairs to help me by providing some of the highlights of service with their committees over the past two years. Our Delegate’s Workshop will be held starting at 9 a.m. on Sunday, March 18, here at the Madison Senior Center. I have placed a sign-up sheet on the table near the entrance to give you a chance to make a commitment to attend and participate in this essential service activity. Everyone is welcome. Bring a friend.
My wife Liz and I are planning to attend the 34th Annual East Central Region Conference of Delegates Past and Present February 9-11 in Independence, Ohio along with Nancy, Ken and Stu. I’ll get a chance to practice my 2 minute “Area Highlights” and hopefully visit some of the sites of historical significance to AA in and around Akron, Ohio. Nancy has been indispensable for helping with the travel plans and easing some of my uncertainty. We are all so fortunate and I am so grateful for the enthusiastic participation of so many of our past delegates in Area 75.
Our new group information database called “Fellowship New Vision” is in the final stages of its development and will be rolled out this spring. We have received a very comprehensive set of Questions and Answers regarding the implementation of this valuable new tool. Please see me or George D., our Area Registrar, if you have questions about the new process of maintaining group information in AA.
I’m 21 days into my term as delegate and let me tell you. It all comes at you pretty fast! I am very honored at your trust in me and I promise to do my best to serve the fellowship that I have come to depend on and love dearly. I ask for your prayers and I thank you for your support and encouragement.
Respectfully submitted – George P, Area 75 Delegate, Panel 57
Delegates work shop flyer: See attached file or visit Area 75 calendar for link to flyer.
Area 75 Bridging the Gap Chair Report – Tom M 2007 Objectives
Implement Area 75 BTG Committee to include District BTG Chairs, newly create Zone Leaders and Area BTG Chair. This includes development of profile for each BTG service level. Timeline for completion is March 31, 2007.
Enact an immediate inventory of Bridging the Gap Program for monitoring and evaluating the number of patient requests and treatment facility penetration. Timeline: Ongoing
Distribution of BTG Monitor and Evaluation Form with each BTG patient request. Timeline: Active
Create and distribute new BTG Treatment requests forms, presentations, guidelines and other forms for immediate distribution. Address and updates are needs. Timeline: Active
Create BTG Chair network and distribute to each district for direct response of patient requests. Average inpatient treatment is 3-5 days and this would assist in a faster response time. Timeline: September 2007
Proposal to make the BTG National Workshop and ongoing annual expense in the Area 75 BTG Budget. Timeline: Ongoing pending proposal approval at Pre-Conference Assembly.
Create Workshops in conjunction with other Area 75 chairs for each zone with up to 4 a year. Timeline: Spring/Summer 2007.
Create a dedicated Bridging the Gap page on the area75.org website to include published information, forms and letters for easy access by districts, volunteers and other entities. Timeline: June 2007
Reach out to surrounding Areas regarding the guidelines of Area 75 BTG Program. Timeline: March 31, 2007
Provide updates on monitor and evaluation of BTG Program to Area beginning in June 2007 Agenda Planning Assembly. Timeline: June 2007
Update current Area 75 District Bridging the Gap Workbook to GSO suggested guidelines. Updates will include newly defined responsibilities, procedures and forms. Timeline: September 2007
Area 75 Bridging the Gap Monitoring Report
December 2006 Report
District 13: Male patient (68) from Roger’s Oconomowoc was unsuccessful. Two calls were made to the Herrington House and one to patient’s home with no reply.
District 14: Male patient (55) from Roger’s Oconomowoc
District 20: Two Female patients (47, 50) from Lawrence Center
Male patient (53) from Roger’s Oconomowoc
District 30: Female patient (48) from Lawrence Center successfully contacted and received assistance to attend meetings.
District 32: Male patient (19) at Century House
District 34: Male patient (46) from Roger’s Oconomowoc successfully contacted. Release date was/is slated for January.
Out of State
Illinois-Area 20: Female patient (44) from Roger’s Oconomowoc successfully contacted and received assistance to attend meetings.
Minnesota-Area 36: Area 36 Chair and Treatment Chair were notified of a male patient (48) and responded. Waiting for an update.
Area 75 Corrections Chair Report – Marty S.
Dear Area 75 members:
I am thrilled beyond words at my appointment as the Area 75 Corrections Chair. I promise to do my very best! I have some ideas to increase support for incarcerated AA’s, save money for the area by splitting it into 4 zones and asking districts to drive a shorter distance, to attend Correction workshops where we can encourage members to “carry the message” to prisons and jails. Forms and training will be provided close to home.
I hope to spread the word about the importance of the Rainbow can fund. This is just for the suffering alcoholic in correctional facilities, not treatment centers. I have heard from past members the correctional facilities have a literature budget for AA books. I have found this to be true. Juneau County Jail has requested AA meetings and will be buying books for their new meetings of 25-30 inmates. Dale H is the outside sponsor and please contact him should you wish to help, one night a month!(608/666-2363) For other groups please think about using the Rainbow can and sponsoring a facility, with your donations for books. All books will be purchased from the Rainbow can, not the Corrections budget. I think we can be self supporting through our own contributions.
Books will not be spread out on the table during each meeting. Please email, fax, or call me with your order of AA “approved” literature. I will bring them to area meetings to save postage or mail them to you. I will be keeping a journal of who buys books, so it is fair for everyone. I will send out order forms from A.A.W.S so we stay on the same page.
I emailed 3 names of incarcerated males to a corr. Chair from the Milwaukee area. He emailed back and said he couldn’t find 3 sober men who would write these gentlemen. How sad that AA’s can’t find the time to write one letter. I need district correction chairs to start lists of men and women who will write to an inmate. And take them to their first meeting. It would be grand to have a sponsee and sponsor do it together. 12 stepping the old fashioned way! If there is fear of using your own address you can use your groups PO box. If they don’t have one, you may use the area 75 corrections PO Box, which is PO Box 170, Glendale, WI. 53217.
It has seemed to me that the lack of universal forms for corrections has led to a lack of communication. I feel it’s important to use the same forms and have picked some easy to use and straight to the point. I will be mailing them to all outside sponsors and district corrections chairs.
An area 75 corrections pamphlet has been written and will be printed and sent to all area 75 corrections chair, outside sponsors and interested members. This pamphlet can help you with rules from the institutions, how to get more members, etc. Tells us the difference between the “prerelease contacts” less than 6 mos. and the “corresponding contact” more than 6 mos. BTG is for treatment not corrections.
All area 75 county jails and correctional institutions have been up dated over the summer by Jo Mc and myself. We found several county jails asking us to get them AA meetings and have tried to help. Juneau is one and Jefferson is another facility. Jefferson has the same person going in for 10 years and needs help!
I received 87 requests for temporary contacts from men and women returning to out area from prisons and jails. I passed all along to DCM’s or corrections chairs. I am praying everyone will have a sober person to write them and take them to their first meeting.
If you need to email me you can use my home email” martys1@ticon.net” or contact :
corrections@area75.org and it will be forwarded to my email address
Rainbow can funds:
Starting balance at the beginning of the year was: $1,135.86
Contributions through 11/30/06 were: 3,364.24
Expenditures through 11/30/06 were: 3,493.59
Balance as of 12/30/06 : 1,006.51
Respectfully,
Ms. Marty Sorensen
Marty also discussed the Annual Moose & Goose correction literature fund raiser:
Annual
Moose & Goose

Corrections literature
Fund raiser
April 20, 2007
ASCENSION LUTHERAN CHURCH
Exit Hwy 47 at Rt 156 go west of Navarino 3 miles
Church is on the corner of Hwy 156 & Mc Donald Rd.
Navarino, WI.
5:00 PM Set out rummage items & social time
6:00 PM Dinner
7:30 PM Speakers
Meat donations needed
Moose, goose, venison, duck, turkey, ham, fish or whatever are very much appreciated.
If you cannot prepare it, you may contact one of the people listed at the bottom of the flier.
Ham Raffle, 50/50 Raffle, Silent Auction (bring your items to donate)
Your donations, AA literature or money from groups are welcome
You may mail contributions to: